How to Write Emails That Actually Convert

How to Write Emails That Actually Convert

A well-written email is a great way to get your message out. It knows no language or geographical boundaries, and billions of people use and check email every single day – at home, at work, and on the go.

A well-written email that converts is worth its weight in bitcoin. It generates an average 4400% return on investment, or $44 for every $1 spent. No other channel or tactic can make that claim.

And here’s the best part: literally anyone can write emails that convert with a little practice. It’s not rocket science, nor is the know-how limited to a secret society of email gurus. Everything you need to craft a compelling message with a killer conversion rate is widely available if you go looking.

But you don’t even need to do that. I’ve collected the current best practices and tips for you below.

Ready to write emails that actually convert? Let’s dive in.

Targeted Segments

Before you write a single word, you need to have a) collected names and email addresses, and b) segmented your email list. While you’re at it, make sure you’ve cleaned out your inactive subscribers using good list hygiene to keep your deliverability healthy.

Types of personalized experiences used by marketers

Image Source

Why? Because the days of ‘spray and pray’ email marketing – playing the numbers game by sending a blast campaign out to thousands – are long gone. Consumers expect relevant and personalized messaging.

Segments allow you to do that at scale. In fact, email campaigns are the most frequently-used tactic for creating a personalized experience.

Creating detailed buyer personas is the first step toward effective marketing. Using them to segment your email list should be the second. It leads to increased open, click, and conversion rates, higher revenue, better retention and relevance, and improves your overall deliverability.  

Pillars of segmentation

Image Source

Subject Lines That Grab Attention

Of course, that should be the right kind of attention. All-caps, spelling mistakes, and emoji overuse scream ‘SPAM!” and will get you deleted PDQ if you happen to make it past the inbox filters.

The subject line is your digital calling card. Nearly half (47%) of recipients decide whether to open an email – while 69% report a message as spam – based on the subject line alone. Make it count.

The subject line is perhaps the most important part of it all.

Preview Text That Ups the Ante

Most modern email platforms show more than just the subject line in the preview panel. It’s not unusual to see the first line or two of the email itself.

You can use that to your advantage. The preview text is another chance to sell them on opening. Treat it as either a second subject line, or an extension of it. If your subject line is a bit vague, clarify in the preview text. Use the preview line to pique their curiosity. Test it as frequently as you do the subject line.

Get the open.   

A Body That Convinces and Converts

The message itself should be working towards one and only one goal: the conversion. That might be to click, download, subscribe, play, agree, or whatever else you decide. Be persuasive, not pushy.

Keep your message relatively short – 50 to 125 words seems to be the sweet spot – and to the point. Skip the big intro and instead focus immediately on the value or benefit to them. Be genuine, sincere, and authentic.

What’s your value prop, and why should they care?

Beyond that, remember:

Use a little psychology to increase the strength of your persuasion: the fear-of-missing-out, or Robert Cialdini’s six principles of persuasion, can supercharge your messaging and skyrocket conversion rates.

Email reading grade level

Image Source

Get Visual With It

Emails with some sort of graphic – image, illustration, chart, graph, gif, or otherwise – see an uptick in both open and click-through rates.

Video specifically can increase your click-through rate by up to 300%.

A quick hack is to indicate in your subject line if the message includes a video, infographic, or other visual element.

A Killer Call-to-Action

One email. One CTA. No more, no less.

You want your readers to do something, right? So ask them to do it. Explicitly. Be clear about what’s in it for them. Use first person in your call-to-action copy.

And test everything: button vs. link, placement, color, copy, size, font. Test, monitor, and optimize for the best CTA possible.

Think of it this way: if a reader saw only the CTA, would they still understand what they’re getting? If the answer is ‘no’, it needs improvement.

If At First You Don’t Succeed …

Try, try again. The follow-up email is essential. Studies show that 70% of email campaigns stop after one without getting a response.

But those same studies reveal that you continue getting responses with each subsequent follow-up.  

What kind of response? Try 21% for the second email, 14% for the fourth, 11% for the sixth, and even 7% for the tenth.

Don’t just resend the same message, though. A proper follow-up email adds context, acknowledges previous messages, ups the value, and adjusts the call-to-action accordingly.

If you’re not following up, adding it to your email efforts can single-handedly boost your conversion rate without doing anything else. So do it.

Follow up email conversion rate chart

Crafting a killer email that converts is within reach for anyone who follows the advice here. No secrets. No gimmicks.

Now, go forth and convert.

This article is about:

Join as contributor

Become a contributor and help our readers level-up their digital marketing skills.

Subscribe to newsletter

Receive the latest digital marketing, content marketing, and social media tips straight to your inbox.
Tips to improve social media and digital marketing strategies

Tips to improve social media and digital marketing strategies

Smart Ideas to Improve Your Google AdWords Landing Page Experience

Smart Ideas to Improve Your Google AdWords Landing Page Experience

Christina Voll: How To Succeed as a Freelance Content Marketer

Christina Voll: How To Succeed as a Freelance Content Marketer

Brought to you by Capsulink, a simple short-link personalization platform

Strengthen your brand with personalized custom links and automate your digital marketing with dynamic links and URL shortening API.